Preview, Open and Check Out

On occasion, multiple co-workers may need access to edit, revise, proofread and review the same document. With a traditional server file share there's no real way to manage who is working on which document and consequently it is quite possible to accidentally overwrite the revisions made by a colleague.

With SharePoint's check-in and check-out feature, overwriting edits is impossible because when a document is checked out, no-one else can make edits to that document until it is checked back in again.

For quick access to topics that are available in this trial, click on one of the links below.
 

Search Search for Content Search For People Modern Lists Sort by Column Filter by Column Create a Flow Share a Flow Viewing Flows Working with Modern Files Create a New File Uploading Files Uploading Folders Add a Link	Modern Sites Create a Team Site Adding News to team Site Home Page Add a Custom List Add a Links List Add an Announcement List Add a Document Library Add an App Upload a Document Modern Pages Add a Page to a Team Site Add a web part Add a Vertical Sections Undo or Redo Page Edits Add a Document Library Webpart

  What to take away:

When you edit a file in SharePoint, any changes are saved back to the library. There is no need to download the file to make amendments.

Once you have checked a file out, no one can see any of the changes you have made until you check the file back in.

Site or library owners can check in or discard check out on behalf of other users in the library.